Introduction: Dreaming of Adventures
With your group adventure just around the corner, it’s hard not to let your mind wander into the realms of excitement – picturing the amazing things you’ll experience, the sights you’ll behold, and the flavors you’ll savor. But before you let your imagination run wild, let’s bring it back to reality for a moment. There are some important preparations you need to make to ensure your journey is as smooth as a river’s flow. Let’s dive right into it!
Part 1: Buckle Up – The Countdown Essentials
Before you embark on your thrilling adventure, there are some crucial details you need to be aware of. Let’s break it down:
Key Takeaways: Navigating the Countdown
The window for Traveler bookings usually closes around 30 days before the trip’s kick-off (though some trips may close earlier). Keep the promotional engine running until then to fill up those spots and prevent cancellations.
Approximately 40 days before your adventure begins, you’ll get to meet your Trip Coordinator but very possible we will have introduced you well in advance of this. This dedicated point of contact will be your guiding star, ensuring you’re all set for your upcoming escapade.
Don’t forget to submit your own Travel info Form (and remind your fellow Travelers to do the same!) no later than 30 days before your adventure sets sail. This step isn’t just important; it allows us to do all the necessary arrangements for pick up, drop off and paperwork for moving around.
Part 2: Wrapping Up Those Traveler Bookings
As your trip’s booking window begins to close, typically 30 days before the adventure begins (though do double-check with us if you need more time), it’s time to shift into high gear. Here’s how to go about it:
Even if your trip is fully booked, don’t let your promotional efforts fizzle out. Maintain the hype to keep interest alive and prevent last-minute cancellations. After all, a full adventure is a happy adventure. You might also need to replace a last minute drop out too!
Part 3: Meet Your Adventure Wingmate – The Trip Coordinator
At around 40 days prior to your adventure’s liftoff, you’ll receive a warm introduction to your Co-Ordinator. This spirited individual will be your comrade-in-arms from now till the end of your journey along with the rest of us.
First-timers, fear not! Your comrade will be available to ask any questions via whatsapp/email or if you like a short call, they will make themselves available. They’ll spill the beans on what to expect from your trip and how to shine as a Host, both before and during your adventure.
Got questions or concerns before meeting your Co-Ordinator? Shoot an email to will@readyforroad.com, and our trusty team will be there to lend a hand!
Part 4: The Mighty Trip Form – A Must-Do
As you approach the 30-day mark before your adventure sets sail, there’s one mission you absolutely cannot afford to miss: submitting your Trip Form. This isn’t just any form; it’s your golden ticket to a smooth journey.
Completing this form by the deadline ensures a seamless operational process for pre/post-trip accommodations, transportation to the airport etc. You wouldn’t want to miss out on these, right?
Pro Tip: Don’t forget that your fellow Travelers also need to submit their Trip Forms no later than 30 days out. So, while you’re taking care of yours, give them a gentle nudge to ensure everything’s shipshape for Ready for Road’s planning, especially those airport transfers.
Part 5: Flying High – Booking Those Plane Tickets
People often book closer to the trip date just in case anything happens but please do check in with them that they have booked up 4-6 months out from the trip.
Once the adventure is officially confirmed, it’s go-time for booking flights. Aim to secure those tickets somewhere between 4 to 6 months before your departure date for the sweetest deals. While we understand last-minute trips happen, remember not to delay beyond 30 days before your adventure. Why? Well, that’s when you’ll need to complete that all-important Trip Form, as mentioned earlier.
Part 6: Keeping the Troop Informed
Ready For Road will send your Travelers vital alerts with essential dates, but adding a personal touch from you works wonders. As deadlines approach, drop a friendly reminder or two into your group chat. Consider creating and sharing a pre-adventure checklist. This keeps everything streamlined, so there’s no room for forgetfulness in your adventurous crew.
Conclusion: The Countdown to Adventure
With these steps and dates in your travel arsenal, you’re now well-prepared to embark on your thrilling adventure. Keep the excitement alive, your Travelers informed, and watch as your dream adventure becomes a fantastic reality! Adventure awaits, intrepid explorer!
